Facilities Administrator

Key Responsibilities

• Coordinate planned and reactive maintenance across multiple charity sites
• Manage the facilities helpdesk, logging tasks, tracking progress, and ensuring timely resolutions
• Maintain accurate compliance records, including statutory checks, H&S documentation, and risk assessments
• Support engineers and contractors by scheduling visits, preparing documentation, and facilitating access
• Raise purchase orders, manage invoices, and support budget tracking
• Assist with minor projects, refurbishments, and sustainability-focused initiatives
• Communicate effectively with staff, suppliers, and internal stakeholders to ensure smooth operations

Requirements

• Experience in facilities, technical, or engineering administration
• Strong understanding of building maintenance processes or facilities compliance
• Excellent organisational and multitasking skills
• Confident communicator with the ability to work across teams and with external partners
• Good IT skills, including MS Office; familiarity with CAFM/helpdesk systems is desirable
• A proactive, hands-on approach with strong problem-solving ability
• Ability to remain calm, efficient, and solutions-focused in a busy environment

What’s on Offer

• Competitive salary and benefits package
• An opportunity to support meaningful work within a respected national charity
• A supportive environment with opportunities for professional development
• The chance to make a real, tangible impact every single day

If you can see yourself thriving in this rewarding role, email michael.penson@oysterpartnership.com