Facilities Administrator

I've partnered with an innovative investor and developer that’s reshaping urban living through a bold and thoughtful approach to co-living. Their growing portfolio across London goes far beyond just providing homes — it’s about building vibrant, community-focused environments where residents can connect, collaborate, and truly thrive.

With exciting expansion plans already in motion, they’re now seeking a Facilities Administrator to support the seamless day-to-day running of their co-living portfolio.

As a Facilties Administrator, you’ll help ensure each property is safe, compliant, and impeccably maintained. From coordinating contractors and managing maintenance systems to supporting building operations, you’ll be instrumental in creating a welcoming, high-quality living experience for every resident.

Your Responsibilities:

• Keep detailed records of maintenance, inspections, permits, and compliance documents.
• Manage the facilities helpdesk — logging and tracking service requests and work orders.
• Schedule and coordinate planned maintenance, reactive repairs, and contractor visits.
• Support the implementation of health & safety procedures across all properties.
• Assist with risk assessments, fire drills, audits, and compliance reporting.
• Maintain statutory documentation (e.g. gas safety, fire systems, lift inspections).
• Monitor the condition of buildings and raise issues proactively.
   

Your Requirements:

• Previous experience in a facilities, property, or administrative role.
• Strong organisational skills and the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• A basic understanding of building systems, compliance, and health & safety.
• A proactive, solutions-focused mindset and a team-player attitude.

Please call me on 07378552356 or visit me on LinkedIn (Kamile Marcinskaite) and send me a message there. We understand that your CV might not be up to date. No problem, just send me what you have.

We are looking to attract talent from all areas of the property industry for this position. We endeavour to have a fair recruitment process. So apply in any way that suits you: text message, video message, CV - the more creative the better