Facilities Manager

Key Responsibilities

Office Facilities & Operation

• Ensure the effective operational functionality of all properties and offices.
• Manage office equipment, property contracts, lease renewals and office moves.
• Oversee security, insurance, and maintain professional standards of office appearance and health & safety.

Contract Management

• Manage all contract renewals and reviews.
• Maintain an accurate and up-to-date contract register.
• Authorise invoices promptly and manage supplier relationships.
• Support the Finance team with account management matters.

Motor Fleet Management

• Oversee the vehicle fleet, including ordering, returns, insurance claims, GPS tracking and fuel contracts.
• Lead the annual P11D process.
• Regularly review and update fleet policies and ensure compliance among all company car drivers.
• Manage the Fleet Administrator, ensuring a responsive and proactive service to drivers and stakeholders.

Core IT Infrastructure

• Ensure the operational functionality of core IT systems and infrastructure.
• Manage third-party IT contracts, system data, security and annual cyber security accreditation.
• Oversee telephony systems (fixed and mobile), equipment procurement/disposal and user setup for PCs, laptops, phones and emails.
• Keep up to date with IT developments and actively contribute to IT-related projects, including system upgrades, procurement and cyber security initiatives.

General Responsibilities

• Support annual budget planning and manage the Administration budget.
• Promote best practice and consistency in processes and equipment across all locations.
• Ensure a safe working environment and compliance with health and safety standards.
• Provide project management support for major central projects.
• Maintain accurate and compliant records across IT, property and fleet functions.

Requirements

• Proven experience in facilities management, ideally within a charity or multi-site organisation.
• Strong understanding of health & safety legislation and compliance requirements.
• Experience managing suppliers, contracts and budgets.
• Good working knowledge of IT systems and infrastructure (no hands-on technical expertise required).
• Excellent organisational, communication and problem-solving skills.
• A proactive, solutions-focused approach with the ability to manage multiple priorities.

What’s on Offer

• Competitive salary and benefits package.
• The opportunity to make a genuine impact within a purpose‑driven organisation.
• A supportive, collaborative work culture.
• Career development and professional growth opportunities.

If you are or you know someone in your network who would be interested in this role feel free to get in touch.

Email: michael.penson@oysterpartnership.com