Office Support

Executive Assistant to the Chief Executive

London

33,431  

Per annum

Permanent

 
Your Contact

Brooke Stebbings-Kirby

Consultant | Office Support

 
Your next role

It’s time for the next step.
You’ve earned it.

Your role will involve duties in administration, facilities as well as support in governance and PR.

Executive role

• High quality support to the Chief Executive

• Admin support to senior managers and board members

• Act as gatekeeper, managing the Chief Executive’s time and workload to enable them to carry

out their role and deliver their goals

• Manage and maintain calendars; take a proactive forward planning approach to diary

management

• Keep ahead of potential scheduling conflicts; using initiative to find solutions and communicate

changes in a timely manner

• Prioritising enquiries and requests while troubleshooting conflicts with little guidance; making

judgments and recommendations to ensure smooth day-to-day engagements.

• Inbox management: reading, responding and delegating as appropriate.

• Build strong relationships across the organisation with internal and external stakeholders

• Attend and take comprehensive minutes at meetings as required

• Coordinate travel/conference/meeting arrangements

• Participate in preparation for key meetings, preparing papers and taking minutes and following

up actions as required

• Manage and drive multiple projects and priorities at once, including off-sites and large-scale

events

• Complete a broad variety of daily administrative tasks, including expense reports.

• Work as part of the governance support function and collaborating with teams as required.

Facilities Management

• Overseeing the office and liaising with others, making sure the place is always ready to

welcome employees and external visitors.

• Managing services and supplies needed at the Office.

• Ensuring all office Health and Safety requirements are met

• Manage catering and food delivery for internal & external events.

Communications

• Assisting to implement communications strategy

• Coordinate and be responsible for up-to-date media/social media monitoring

• Maintain library for press cuttings and media exposure.

Consultant | Office Support

Brooke Stebbings-Kirby

Brooke tackles every task with gusto, she’s not afraid to get on the phone to source the very best talent she can, and the very best talent is more than happy to work with her because they know she is trustworthy, kind, and committed.
Your ambition is our ambition.
Your ambition is our ambition.
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